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What is Workday?
Workday is a cloud-based enterprise platform that unifies finance, human capital management, payroll, and student operations into a single system. Its modern architecture and real-time data capabilities provide institutional leaders with a comprehensive, accurate view of operations across the enterprise.
Workday, as a self-service ERP platform, puts real-time access to information directly in the hands of Texas State’s faculty, staff, and students streamlining processes, improving operational efficiency, and enabling more timely, data-informed decision-making across the institution.
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Why Workday?
Workday is the market-leading cloud ERP SaaS platform that unifies finance, HR, student, and planning on a single, continuously updated architecture designed for real-time analytics and enterprise-scale operations. Workday enables strategic decision-making by delivering timely, reliable data across all major business functions. Its unified data model eliminates silos, improves reporting accuracy, and enhances institutional transparency.
By standardizing processes and reducing manual effort, Workday drives operational efficiency and scalability. The platform’s intuitive, secure, and mobile-enabled design also supports a modern digital experience for faculty, staff, and students aligning technology with institutional priorities and long-term transformation goals.
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Will the entire system be implemented all at once?
No. The HR & Finance solution will be implemented first. We will then implement the Student Information solution.
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What are some of the Finance and HR functions Workday will replace?
The following functions will be replaced by Workday:
HUMAN CAPITAL MANAGEMENT (HR)
- Employee Portal
- Position Management
- Workforce Planning
- Faculty Management
- Recruiting
- Applicant Tracking
- Onboarding
- Job Postings
- Job Postings - Student
- Compensation
- Learning
- Performance Management
- Succession Planning
- Payroll
- Human Capitol Management
- Case Management
- Succession Planning
- Absence / Leave Management
- Scheduling
- Time Tracking
- Benefits
- Expenses
- ACA Reporting
FINANCE
- Employee Portal
- Accounting (AP, AR, GL)
- Capitol Budgeting
- Operational Budgeting
- Grants Management Post Award
- Expenses
- Fixed Asset Management
- Project Financials
- Space Management
- Reconcile/Close
- AP Check Printing
- Non-Student Billing & AR
- Vendor Mgmt.
- 1099 Tax Filing
- Lease Account
- Common Origination & Disbursement (COD)
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What is the Workday Foundation Data Model (FDM), and how does it differ from legacy systems at TXST?
As Texas State University transitions away from SAP and Banner systems, the Foundation Data Model (FDM) serves as the core framework for organizing and reporting financial and operational data. Unlike the legacy chart of accounts (cost centers and fund) or student accounting codes, the FDM is not a direct 1-for-1 replacement. Instead, it is a multidimensional data model that uses organizations, Worktags, and accounting classifications to describe transactions from multiple perspectives simultaneously without overloading general ledger accounts. Using this new model, we capture responsible units, funding sources, institutional purposes, initiatives, and transaction types.
